Proposal for Digital Transformation

Campus ERP Implementation

A comprehensive proposal to implement the ERPNext Education Module—unifying your Academic, Financial, and HR operations into a single, intelligent platform, built on the robust Frappe Framework.

The Vision: A Connected Campus

In today's educational landscape, fragmented data is the enemy of efficiency. When admissions are on paper, fees in Excel, and grades in a legacy system, administration slows down. This system eliminates data silos instantly.

Our solution utilizes ERPNext Education, a world-class open-source ERP used by thousands of institutions globally. It serves as a "Single Source of Truth," connecting every stakeholder—Students, Parents, Faculty, and Admin—seamlessly with real-time reporting and automation.

Functional Modules (ERPNext & Frappe Education)

Our implementation includes the full core ERPNext suite alongside the specialized Education module, ensuring comprehensive coverage of all institutional processes.

🎓 Core Academics & Student Administration

Admission Lifecycle: Track form Inquiry to Enrollment.

Program Management: Define courses, batches, and academic terms.

Timetabling: Conflict-free scheduling for rooms and instructors.

Assessment Plan: Create grading scales (GPA/CgPA) and exam schedules.

Report Cards: One-click generation of professional grade cards.

Attendance: Mobile-based marking and automated parent alerts.

💥 Human Resources (HR) & Payroll

Employee Database: Manage all staff profiles (teaching/non-teaching).

Leave Management: Automated leave applications and approval workflows.

Payroll Processing: Generate salary slips based on attendance and tax rules.

Expense Claims: Digital submission and reimbursement for faculty expenses.

Recruitment: Track job applicants and faculty hiring pipelines.

Performance Review: Define and track staff appraisal cycles.

💻 Web Portals & Communication

Student Portal: Secure login for students to view attendance and grades.

Parent Access: Guardians can track child performance and pay fees.

Faculty Portal: Teachers can mark attendance and update grades remotely.

Alumni Management: Maintain and engage with former students.

💰 Finance & Core ERP

Fee Management: Recurring invoices, fine automation, and payment tracking.

Accounting: Full general ledger, balance sheet, and P&L generation.

Asset Management: Track computers, lab equipment, and furniture.

Purchasing: Manage procurement of stationary and campus supplies.

Visual Showcase: Platform Capabilities

Smart Class Scheduling: ERPNext auto-generates conflict-free timetables by matching instructors, courses, rooms, and available time slots.

Student 360° Profile: Manage bio-data, guardian details, address, and academic history in one place.

Advanced Fee Configuration: Handle complex structures, discounts, scholarships, and automated invoicing.

Student Self-Service Portal: Students can view timetables, download report cards, and pay fees online.

Why ERPNext vs. Careerbook

Feature	Careerbook	ERPNext Education
License Type	Proprietary / Paid per student	100% Open Source (GPL)
Integration	Academic Focus Only	Native Accounting, HR & Buying
Customization	Rigid / Vendor Dependent	High (Low-code DocTypes)
Tech Stack	Ruby on Rails (Older)	Python & JavaScript (Modern)

Under the Hood

Frappe Education is built on a modern, robust technology stack ensuring scalability and security.

Frappe Framework

Full-stack Python & JS

ERPNext

Accounting & Inventory Core

Frappe UI

Modern Vue-based Interface

Proven Success

Sandra Shroff Gnyan Dham School

Streamlined operations for 2,000+ students, reducing administrative workload by 15 hours/week and digitizing fee collection.

Read Case Study →

Walnut Schools (K-12 Education, India)

Streamlined parent communication, ticketing & support workflows using ERPNext + Frappe Helpdesk & Wiki — resulting in faster responses, better record-keeping, and overall smoother operations. 100% of school operations including admissions, student management, fees, inventory, LMS, HR, payroll and more moved into one unified system.

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Investment & Pricing Plans

🚀 One-Time Onboarding & Setup Fee

Includes Server Provisioning, Master Data Migration, Fee Structure Configuration, and 3 Days of Intensive Staff Training.

₹8,999

RECOMMENDED

Standard

Perfect for small to mid-sized colleges or schools starting their digital transformation journey.

₹3,399 /month

Core ERPNext & Education Module
Student & Faculty Database
Fee Management & Invoicing
Basic Attendance Tracking
Standard Report Cards & GPA
Standard Support (Remote)

Premium

Full-stack solution for modern institutions requiring comprehensive e-learning and advanced communication.

₹6,999 /month

Everything in Standard
Integrated Learning Management System (LMS)
Custom Student/Parent Portal
Flutter Mobile App (iOS/Android)
Payment Gateway Integration
WhatsApp API Integration (Notifications)
Priority Support (On premise)